Ways to improve office culture

Keeping a workforce upbeat is a key part of an HR department's duties

Keeping a workforce upbeat is a key part of an HR department's duties

Maintaining a good atmosphere in your office space can be valuable. As Vick Vaishnavi puts it in an article for Forbes, "Whether it is a productive, positive one or one that forces employees to jump the proverbial ship whenever something new comes along, is your responsibility." He goes on to list a number of qualities that can facilitate the existence of this culture within a workspace, something that itself can lead to greater productivity and better results in the bottom line. 

Happier employees work harder and stay in the same position longer. The cost of turnover can be enormous in terms of both time and resources, a cost which does not even factor in any effect on the remaining employees, who every well might be less engaged. The key to creating this sort of positivity is to respect the employees and their time, and to embody the principles that you want your office to take on.

Vaishnavi highlights the importance of passion, heart and desire in both the workforce and management. He also stresses knowing the difference between busy work and work that brings about results, something directly correlated with a company's profitability.

If a particular employee is not required to be at a meeting, forcing them to attend is a waste of time and a drain on morale. You should be constantly evaluating your internal processes to determine how best to allocate resources — every hour that an employee spends on busy work is a potential hour of profit lost.

Also key according to Vaishnavi is the presence of strong leadership that demonstrates focus, consistency and discipline. Like he explains, "Leaders with a clear, concise plan for the direction of the team/project instill the same resolve and focus in their teams." 

The presence of strong leadership demonstrates focus, consistency and discipline.

He goes on to remind readers of the simple, tried and true fact that an office is a meritocracy: that is, whoever performs the best should be rewarded as such, and a company that aligns itself with that policy is one that will go far. It may be an obvious one, but also not something to just assume is there.

Lastly, Vaishnavi underlines the significance of valuing "attitude" over "aptitude," or someone with a positive outlook over someone with experience. Since "aptitude can be taught [and] attitude cannot be coached," always err towards someone with the latter.

The importance of a strong culture here can not be understated. Even a single negative employee can cause others within the organization to question their own commitment. On the other hand, a positive and engaged team member can instill a sense of confidence that goes far beyond her own work. If you notice negative attitudes beginning to take hold, address them swiftly before they begin to take root and spread. 

Knowing all the right questions to ask is one thing. Having the time to mull them over and come up with the correct answers is another entirely. Having an effective HR software system can grant you that freedom. HR Software Solutions will help you implement and manage that HR system to make sure it performs the functions you need it to.