Payroll & Time Card Maintenance Outsourcing

Payroll Outsourcing

Handling payroll in house is risky. Not only are payroll taxes complicated, processing them incorrectly can lead to IRS trouble. The Internal Revenue Service has reported that one out of every three employers has been charged for a payroll mistake, with total penalties reaching into the billions of dollars. And given the ever-changing nature of tax regulations, it’s easy to make an error that can grossly affect your bottom line. Protect yourself by turning this vital function over to HR Software Solutions. We specialize in accuracy and adhering to federal and state laws. You’ll have peace of mind, trusting that professionals handled your payroll taxes properly. Your employees will appreciate error-free payroll runs that are on time and accurate. You’ll have more free time to focus on what matters – making money.

More benefits of outsourcing your payroll would be avoiding costly IRS penalties come tax time, the mental stress of running your own payroll department, offering direct deposit to employees (most in-house small business payroll doesn’t offer this), and knowing you won’t be left in the lurch if your payroll administrator leaves for a new gig. Best of all, if there are any complaints about pay, they can be sent to us! You no longer need to handle them.

Also – is your payroll system and process secure? Do you know? This is a crucial issue for any business – keeping employee ID information private as well as salaries and other payroll info. By outsourcing, you’re trusting that process (and liability) to your partner.

As a business owner you should outsource most of your non-core functions (ie functions that don’t EARN money!). By outsourcing payroll operations to HR Software Solutions, your firm will have access to top payroll technology, as we’ll match an HRIS payroll system to your needs.

If you’re considering outsourcing payroll, it’s a given that you should look at the typical three points you’d look at when choosing any kind of provider: 

  • price
  • service
  • reputation

HR Software Solutions will excel at all three of those points.

Time Card Maintenance

Time card maintenance can be a tedious and confusing process. It is better left to an outside vendor who has the skills and (most importantly) time for these menial tasks. With so many employees forgetting to punch out, and typically no centralized data center, time card maintenance can really bog a small business owner down. Just outsource it to us.

We offer a range of scheduling, time card and attendance services to streamline the process of keeping track of employee hours. We offer streamlined reporting and helpful automation, as well as choosing the appropriate software system for your firm. We can ensure compliance with your company’s wage and attendance policies through reporting, create alerts for employees that are on track for disciplinary action, enforce FMLA and other leave laws, and create work schedules for you.

We will manage the time card software selection process, if necessary, from start to finish. We will evaluate your current system, receive RFPs from vendors, and carefully determine the best time card system for your business. We can provide a complete solution for business of all sizes.

We are also trained in catching any fraud that might be committed by employees. Tricks like punching in or out for a friend, waiting to punch out until later (even a few minutes per day can cost your business thousands), fraud by your current payroll provider, scheduling favoritism, and just simple human error. We could help save you from headaches, and thousands of dollars of misappropriated funds. Please contact us for time card maintenance services!